Oxford Reading Buddy will move your students up a year automatically ahead of the new academic year. This will be based on the academic year the Organization Administrator selected when they first registered the school account on Oxford Reading Buddy. 

In the UK, all students in My Organisation will move up a year one month before the new academic year begins. Internationally, they will move up on the 1st of the month of their new academic year. 

Therefore, if adding new students over a month ahead of the start of the new academic year, add them in the year group below. 

Examples 

  • Students in Year 5 will be moved to Year 6. 
  • Students in Year 2 will be moved to Year 3. 
  • You are based in the UK and your academic year rolls over in September. Students move up on the 1st of August. Before the 1st of August, to load new students heading into Year 6, set their year group to Year 5.
  • You are based internationally and your academic year rolls over in September. Students move up on the 1st of September. Before the 1st of September, to load new students heading into Year 6, set their year group to Year 5.

After students have moved up, teachers simply need to update their class ready for the new year. We recommend that each teacher looks after their own class. 

Remember to check your administration rights to see whether you can edit the class name yourself or need to ask another member of staff. 

The simplest option is to archive the old classes and start afresh (each teacher could do their own, or one person could do it for the entire school). To do this: 

  1. Archive all of the classes that are changing (see Archiving classes). This removes the students and teachers from the classes. It does not archive any users. 
  2. Add any new students to the system (see Adding students). 
  3. Import a csv of the students with the new classes (see Editing students in bulk).

Staff can either be added to classes manually, or imported using a csv. The current staff cannot be downloaded, but a template can. Including a class when uploading staff that already have an account adds them to it (see here for steps). 

Updates to the reporting screens and Oxford Levels 

The year group change will be reflected in the reporting screens, and the grey expected attainment bars will move to reflect the expected attainment for that year. 

Students’ Oxford Levels will not be changed when they move up a year. These will still be based on the number of books read and the quiz scores achieved.